Expenses and Financial Aid

Cost of Attendance

Louisburg College is a nonprofit institution. Its goal is to give ambitious and purposeful students the opportunity to obtain two years of college education. Through the years, thousands of friends have donated the resources of the College in land, buildings, equipment, operational expenses, and endowment. The faculty/staff have given devoted service to the institution in pursuit of the goal. College personnel understand the challenges facing higher education today. One of those challenges is the increase in costs associated with post-secondary education. For this reason, the College strives to keep expenses low for those who wish to attend Louisburg. The College reserves the right to revise the charges whenever conditions demand such revision.

Louisburg offers a variety of financial aid programs to assist students who are not able to afford the full cost of education at the College. Students who feel that they may need assistance are encouraged to apply for financial aid. It is the hope of the College that no qualified student will be unable to attend due to financial limitations. Read through the following sections for full details on the aid programs offered.

Regular charges for tuition, fees, room, and board for the current academic year can be obtained from the Financial Aid Office. The cost of textbooks, workbooks and passcodes are included in the regular charges. In addition to these costs, students will incur expenses for supplies, transportation, and personal items. The Financial Aid Office at Louisburg College estimates these added costs annually and uses its estimates in determining eligibility for need- based assistance.

The Full Cost of Attendance

The full Cost to Attend for all enrollment types (on-campus, off-campus and commuter) are indicated below:

Direct Costs

Direct costs include books, workbooks, and computer passcodes. The tuition & fee cost per credit hour is $1,117.50

Additional Fall/Spring Costs Include (optional):

• Learning Partners Program Fee: Gold $3000, Bronze $2000, Silver $1000
• Single Room Assignment Additional Fee: $750/Semester or $1500/Year

At Louisburg College, semester fees are used to support a variety of student activities and services including: student insurance, technical support, Student Government Association (SGA) fees and sponsored events, publications, and various other fees (such as lab fees).

Financial Aid: General Eligibility Requirements

Louisburg College believes that all students should have the opportunity to attend the college of their choice, regardless of financial circumstances. A student and his/her family have the primary obligation for financing the student’s education; however, financial aid is available to all students who need help in paying college costs.

This section gives general information regarding aid programs at the college. Any request for additional information should be directed to the Financial Aid Office.

Eligibility for most financial aid programs is determined by information provided by the student in a Free Application for Federal Student Aid (FAFSA). Students may complete the FAFSA electronically at www.fafsa.gov. The Title IV code for Louisburg College is 002943. The FAFSA calculates how much the family is expected to contribute toward the cost of college. The difference between the college’s cost of attendance minus the expected family contribution from the FAFSA, determines the student’s financial need. Louisburg College awards funds to help meet the financial needs of its students.

In addition to completing the FAFSA, other requirements may be necessary in order to receive aid from various sources. These requirements generally include, but are not limited to, enrollment in good standing in a program of study, enrollment in a minimum number of hours each semester and maintenance of satisfactory academic progress. Students receiving federal, state and/or institutional financial aid must be enrolled in 12 or more Louisburg College credit hours to be considered full-time for financial aid purposes.

Rights and Responsibilities of Students Receiving Financial Assistance

Students have a right to know:

• What financial assistance is available, including federal, state, and institutional aid
• The deadlines for submitting applications
• What criteria are used to award the various financial aid programs
• How financial need is determined, including what the cost of attendance is
• What resources are considered in calculating financial need and how other resources affect their need
• That the information they give to the Financial Aid Office will be treated confidentially
• Policies for students who withdraw
• An explanation of the various funds in the financial aid package, including which financial aid programs must be repaid and which do not
• How they can have their financial need reviewed if their family circumstances have changed
• How Satisfactory Academic Progress is determined and how it might affect their financial aid eligibility

Students have the responsibility to:

• Complete a financial aid application on time and accurately. Students must reapply for all financial aid programs annually
• Provide any additional information requested for the processing of their Financial Aid file (such as federal tax returns, tax transcripts, verification forms, or other documentation)
• Read and understand all forms that they are asked to sign and keep a copy of such forms for their record
• Use financial aid for educational expenses only
• Make Satisfactory Academic Progress as determined by the Financial Aid Office
• Inform the Financial Aid Office of any additional Financial Aid they receive such as scholarships, outside grants, assistantships, or other educational/tuition assistance
• Repay all loans according to the terms of the promissory note. Students who default on a loan are not eligible for additional Financial Aid
• Perform their federal work-study job in a satisfactory manner
• Know and comply with any refund processes
• Inform Louisburg College Financial Aid if their personal information changes such as: o Their permanent address o Their enrollment status (credit load)

Student Awards: Criteria, Student Eligibility, and Election of Recipients

For many students, finding ways to fund college other than out of pocket is essential. There are different types of financial aid, or funding for college including scholarships, work-study jobs, grants, and loans.

• Scholarships are “free money” offered to help students pay for college. Scholarships can be based on academics, athletics, or the criterion specified by the scholarship donor. Students should apply for as many scholarships as they are eligible for. In addition, scholarships do not have to be repaid.
  • At Louisburg College, we offer many scholarships such as Merit Scholarships, Endowed Scholarships, and some Athletic scholarships.
  • The Lettie Pate Whitehead Scholars program annually provides scholarship support to deserving female Christian students in the South with financial need and an interest in the health professions. Lettie Pate Whitehead scholarships are included in the recipient’s total financial aid package, and the scholarship follows scholars through their course of study. Lettie Pate Whitehead had a keen sense of duty to those in need, as well as a gracious and generous spirit. Lettie Pate Whitehead Scholars honor these attributes and responsibilities by participating annually in academic lectures, service projects, and professional development programs.
• Federal Work-Study provides part-time jobs for students in financial need to help pay for expenses.
• Grants are also considered “free money” that do not have to be repaid as long as eligibility requirements are met. Most grants are federal money and are awarded based on financial need. Students must complete the FAFSA to become eligible for federal and state grants.
  • Students who are acknowledged as North Carolina residents may be eligible for the North Carolina Need- Based Scholarship. The North Carolina Need-Based Scholarship for Private College Students aids many Louisburg College students in funding of their college journey. The award amount varies and carries a rolling deadline. Requirements to receive this award include:
  • Be a North Carolina resident as well as a North Carolina resident student for tuition purposes, as defined by the North Carolina Residency Manual
  • Be enrolled as an undergraduate student in at least 9 credit hours at a qualifying private North Carolina campus
  • Meet requirements for the Federal Pell Grant (except the Expected Family Contribution (EFC) range used for Federal Pell Grant awards)
  • In order to receive the full award amount allotted as a North Carolina Need-Based Scholarship recipient, students must be enrolled in 12 credit hours per semester classified as a “Full Time Plus” student.
• Loans are a form of aid that must be repaid. This is money you borrow and pay back with interest. Loans are offered by the federal government and private organizations.

Federal vs. Private Student Loans

Federal student loans are provided by the government and often include fixed interest rates that are generally lower than private loans. Federal loans offer more flexible repayment options. Private loans are provided by banks or state- affiliated agencies and often require a co-signer. Private student loans should be the last resort option to cover college costs.

Subsidized and Unsubsidized Loans

Subsidized and unsubsidized loans are the primary loans offered by the federal government. Subsidized loans are only offered to undergraduate students in financial need. Need is determined by the federal government with the FAFSA application. Unsubsidized loans are available to all students and are not based on financial need.

Direct PLUS Loans

Direct PLUS loans are offered to parents of undergraduate students and can be useful if subsidized and unsubsidized loans or other forms of financial aid do not cover all cost of attendance. These should be a last resort next to private student loans.

Completing a FAFSA

Students wishing to receive federal financial aid such as grants, loans, or work-study must complete the Free Application for Federal Student Aid (FAFSA). FAFSA information is also used to determine eligibility for certain state and school financial aid. Completing the FAFSA does not obligate you to accept any financial aid offered, you will be able to review and decide what aid you need and want to accept.

Federal and State Grants and Scholarships

Federal Grants

Federal Pell Grant: Need-based financial aid determined by completing the FAFSA. The maximum amount changes each award year. The Pell Grant is provided to high-need students and is not to be repaid by the student.

Federal Supplemental Educational Opportunity Grant (FSEOG): Need-based financial aid provided to high- need students as selected by the Financial Aid Office. The college receives a very limited amount of these federal funds. This grant is not guaranteed to be renewed each year. Completing your FAFSA early gives you a better chance of receiving funds.

State Grants for North Carolina Residents

North Carolina Need-Base Scholarship (NBS): A scholarship provided to North Carolina residents who attend a private college/university in North Carolina. The amount will vary according to information that is generated from the FAFSA. Residency Determination is required to obtain this scholarship. Students must complete this at www.ncresidency.org.

Louisburg College Grants and Scholarships

Athletic Scholarship: Louisburg College offers several athletic scholarships ranging from $500-$18,000.

Honors Program Scholarship, $500.00: The honors program is a merit award for those students who are selected to participate in the Louisburg College honors program.

Legacy Scholarship, $1,000.00: The Legacy scholarship is for those students who have a parent or grandparent that is a Louisburg College Alumnus.

Robbins Methodist Student Grant: $1,000: This grant is available to Methodist students who have at least a 2.0 GPA. A recommendation from the student’s home church pastor is required.

Sibling Award: Grants of $1000.00 per year are awarded to siblings who are simultaneously enrolled as full- time students in a given semester.

Alumni Appreciation Scholarship: Louisburg College awards one or more rising sophomores the Alumni Appreciation Scholarship every year based on the following eligibility requirements:

• Financial need
• Scholastic aptitude
• Qualities of character and leadership
  The application process takes place in the spring semester. Students receive information about how to apply via email. The scholarship committee interviews applicants and announces the winner(s) on awards day

*Scholarships are awarded to fulltime students of Louisburg College and limited funding is available.

Academic (Merit) Scholarships

Academic scholarships are awarded annually to incoming freshmen based upon academic promise, leadership, and character. There are several classifications of academic awards offered by Louisburg College. See the list below for scholarships and requirements:

Opportunity Scholarships: Scholarships of $5,000 are awarded annually to students based on GPA and SAT scores. Opportunity scholarships are renewable for the second year provided the recipient maintains an overall grade point average of at least 2.0-2.49.

Leadership Scholarships: Scholarships of $5,500 are awarded annually to students based on GPA and SAT scores. Students may receive this award if they do not receive an academic scholarship of greater value. The Great Futures Scholarship is renewable for the second year provided the recipient maintains an overall grade point average of at least 2.5-2.84.

Faculty Scholarships: Scholarships of $6,500 are awarded annually to students based on GPA and SAT scores. Faculty scholarships are renewable for the second year provided the recipient maintains an overall grade point average of at least 2.85-3.14.

Trustee Scholarships: Scholarships of $7,500.00 are awarded annually to incoming students based on GPA and SAT scores. Trustee scholarships are renewable for the second year provided the recipient maintains an overall grade point average of at least 3.15-3.64.

Presidential Scholarships: Scholarships of $8,000.00 are awarded annually to incoming students based on GPA and SAT scores. Presidential scholarships are renewable for the second year provided the recipient maintains an overall grade point average of at least 3.65-4.0.

Note: Should a recipient of the academic scholarships be eligible for other forms of Louisburg College financial aid (e.g., employee tuition waiver), the program offering the higher amount of aid will be the one received by the student. Merit scholarships for Franklin County Grant recipients will be reduced proportionally, depending on amount of scholarship award.

Whitehead Program: Outside Funded Scholarships

Whitehead Program: Scholarships for $1000.00 awarded to first-year female students who have a financial need (based on Expected Family Contribution, EFC), and have identified themselves as Christians on our admissions application, and who reside in Alabama, Florida, Georgia, Louisiana, Mississippi, North Carolina, South Carolina, Tennessee, and Virginia. This scholarship is renewable.

Whitehead Leadership Program: These substantial scholarships are awarded to second-year female students who have a financial need (based on Expected Family Contribution, EFC), and have identified themselves as Christians on our admissions application, and who reside in Alabama, Florida, Georgia, Louisiana, Mississippi, North Carolina, South Carolina, Tennessee, and Virginia. The recipients of this scholarship reside in the Joyner House (an on-campus residence) and participate in enriching programmatic leadership activities throughout the semester under the guidance of a staff or faculty coordinator. This scholarship is renewable.

Other Outside Scholarships and Resources

We highly recommend applying for as many outside scholarships as possible to help lower your balance and close the gap. The best place to research scholarships is in your local community (smaller pool of applicants). Below are some helpful websites to help you with your scholarship search:

• www.cfnc.org/pay-for-college/scholarship-search/
• www.fastweb.com
• https://bigfuture.collegeboard.org/pay-for-college/grants-scholarships
• www.scholarships.com
• www.salliemae.com/college-planning/tools/scholarship-search/

Loan Programs

Terms and Conditions of Direct Loans

Loans

For more information on the Federal Loan Programs, see Federal Student Loan Details

Federal Direct Subsidized Student Loan

A Federal Direct Subsidized Loan is awarded on the basis of the student’s financial need and other specific eligibility requirements. The federal government does not charge interest on these loans while borrowers are enrolled at least half- time.

Federal Direct Unsubsidized Loan

A Federal Direct Unsubsidized Loan is not based on the student’s financial need, but the students must also meet specific eligibility requirements. Interest is charged throughout the life of the loan. The borrower may choose to pay the interest charged on the loan or allow the interest to be capitalized (added to the loan principal).

Federal Parent PLUS Loan

A separate application is required for the Federal Parent PLUS Loan.
You may apply for the Federal Parent PLUS Loan by using the attached link: https://studentaid.gov/plus-app/

Before beginning the application process, please read the important information below.

The Parent PLUS Loan is a federal Direct Loan made in the parent’s name for educational expenses of his or her dependent child enrolled at least six hours at Louisburg College. Persons eligible to apply for the Parent PLUS loan are: the student’s biological parents, adoptive parents, and, in some cases, stepparents. Legal guardians and non-adoptive grandparents or other relatives are not eligible. Other qualifications must be met and are described below.

Before considering a parent’s application for a Parent PLUS Loan, Louisburg College must receive and verify the results of the Free Application for Federal Student Aid (FAFSA) submitted by the student for whom the Parent PLUS Loan is being requested. The student is not required to accept Federal Direct Subsidized and/or Unsubsidized Loans offered on the basis of FAFSA results.

All loans are subject to Cost of Attendance limitations. No awards may be made to a student who has reached the limit of his/her financial aid cost of attendance. If additional resources are received by the student after loans have been awarded, the loans may be reduced and funds returned to the U.S. Department of Education. If approved for the Parent PLUS Loan, the parent borrower must sign a Parent PLUS Master Promissory Note at studentaid.gov, using his or her own Federal FSA ID (if he or she has not already done so).

Other Parent PLUS loan information

Eligibility:

• You must be the biological or adoptive parent (or, in some cases, the stepparent) of the student. A stepparent and their financial information must be included in FAFSA application.
• Your child must be a dependent student who is enrolled at least six hours at Louisburg College. Generally, your child is considered dependent if he or she is under 24 years of age, has no dependents, and is not married, a veteran, a graduate or professional-degree student, or a ward of the court.
• In addition, you and your child must be U.S. citizens or eligible non-citizens, must not be in default on any federal education loans or owe an overpayment on a federal education grant, and must meet other general eligibility requirements for the Federal Student Aid programs.
• The student must meet Louisburg College’s Satisfactory Academic Progress Standard as defined in the College Catalog.

Credit Check:

• The Department of Education performs a credit check and notifies our office of a loan approval or denial. Louisburg College will not see any information contained in your credit report.
• Any previous credit decision (approval or denial) has no bearing on the credit decision made this year.
• If you request a loan for more than one loan period, your credit record may be accessed more than one time.

Exit Counseling

You must complete Exit Counseling when you leave school or drop below half-time enrollment. The purpose of exit counseling is to ensure you understand your student loan obligations and are prepared for repayment. You will learn about what your federal student loan payments will look like after college and you will receive a recommended repayment strategy that best suits your future plans and goals. When you exit from Louisburg College by graduating or withdrawing from the College, you will receive an Exit Counseling Letter detailing the importance of Exit Counseling and the link to complete the process.

The National Student Loan Data System (NSLDS)

The National Student Loan Data System (NSLDS) website offers a plethora of information concerning the various types of loans that are available to individuals to assist with their financial obligation to an educational institution. Only approved individuals are authorized to access the website to view loans and/or grants from the start of the approval process to the distribution of the loan and beyond. Borrowers have a different website, studentaid.gov, that allows them to view their loan information. The website that borrowers can use to view their loan information is the studentaid.gov website. This information and more are listed in the frequently asked questions area located at the bottom of the NSLDS website.

Employment Provided to Students as part of their Financial Aid Package

Federal Work-Study Program

Federal Work-Study provides students with valuable part-time work experiences and the opportunity to earn funds to assist with educational expenses. Eligibility is based on a student’s financial need, as determined by the Free Application for Federal Student Aid (FAFSA) and federal funding availability.

All students (new and returning) eligibility must be verified every year before they can begin work. Students are allowed 12 work hours per week at the $9.00 per hour pay rate. Students may use the Louisburg College Work Study Application to apply for on-campus jobs of their preference.

The Verification Process

Verification is a process created by the U.S. Department of Education to confirm the accuracy of information provided on the Free Application for Federal Student Aid (FAFSA). The verification process requires our office to verify or confirm the data reported by you and/or your parent(s) on the FAFSA.

If you are selected for verification, an email will be sent to your Louisburg email, and you will be required to provide documentation to verify the information you reported on the FAFSA.

The verification process is not complete until all submitted documentation has been verified by our office and the U.S. Department of Education has received and accepted any changes to the original FAFSA data.

How will I know if I am selected for verification?

You will be notified via your Louisburg email if you have any unsatisfied requirements that must be met before a federal financial aid award will be determined. If you were selected for verification, the documentation you submit will be compared to the original FAFSA and corrections may be made. These corrections could change the student’s Expected Family Contribution (EFC) which could affect the financial aid award amount. If corrections were made, you will receive a new Student Aid Report (SAR) from the Department of Education.

How should I submit my verification documents?

Documents needed to complete verification can be submitted by:

• Visiting the Financial Aid Office
• Mailing to:
  Louisburg College Financial
  Aid 501 N Main Street
  Louisburg, NC 27549
• Emailing to: finaid@louisburg.edu

What happens after I complete verification?

After verification is completed, you will be notified through your Louisburg email when a federal financial aid award offer has been made.

How do I request an IRS Tax Return Transcript?

Online Request

1. Available on the IRS website at www.irs.gov
2. Click on “Get Your Tax Record” on the homepage.
3. Click “Get Transcript Online”.
4. Follow the prompts to request a transcript.

Telephone Request

1. Available from the IRS by calling 800-908-9946
2. Tax filers must follow prompts to enter their Social Security Number and the numbers in their street address. Generally, this will be numbers of the street address that was listed on the latest tax return filed.
3. Select the option to request an IRS Tax Return Transcript and then enter the year you are requesting.
4. If successfully validated, tax filers can expect to receive a paper IRS Tax Return Transcript at the address included in their telephone request within 5-10 business days from the time the IRS receives the request.

Paper Request Form- IRS Form 4506T-EZ

1. IRS Form 4506T-EZ should be used when requesting an IRS Tax Return Transcript.
2. Complete lines 1-4, following the instructions on Page 2 of the form.
3. Line 5 provides the tax filer with the option to create a unique customer file number that will appear on the transcript. Completion of this line is not required.
4. On line 6, enter “2021” to receive tax information for the 2021 tax year.
5. The tax filer must sign and date the from and enter his/her phone number.
6. When requesting a transcript using the paper process, either spouse may submit the request and only one signature is required to request a transcript for a joint return.
7. Mail or fax the completed IRS Form 4506T-EZ to the appropriate address (or FAX number) provided on Page 2 of Form 4506T-EZ.
8. Tax filers can expect to receive their transcript within 10 business days from the time the IRS receives and processes their signed request.

For fiscal year filers, use the IRS Form 4506-T
A Tax Account Transcript cannot be accepted in place of an IRS Tax Return Transcript.

What is Verification of Non-filing and how do I request it?

Verification of Non-filing provides proof that the IRS has no record of a filed Form 1040 for the year you requested. Non-Tax filers can request an IRS Verification of Non-filing of their 2021 tax return status free of charge. There are two ways to request a Verification of Non-filing, either online via the IRS website or by submitting a Form 4506-T to the IRS.

Online Request

Online Request

1. Available on the IRS website at www.irs.gov.
2. Click on “Get Your Tax Record” on the homepage.
3. Click “Get Transcript Online”.
4. Enter the non-tax filer’s Social Security Number, email address, filing status, account numbers for loan or credit card associated with your name, and mobile phone associated with your name.
5. Click “Continue”
6. “Verification of Non-filing Letter” and in the Tax Year field, select “2021”.
7. If successfully validated, you will be able to view your IRS Verification of
   Non- filing Letter.

Paper Request Form – IRS Form 4506-T

1. Download IRS Form 4506-T.
2. Complete lines 1-4, following the instructions on Page 2 of the form.
3. Line 5 provides the tax filer with the option to create a unique customer file number that will appear on the transcript. Completion of this line is not required.
4. Line 6a, 6b, 6c or 7: Select the checkbox on the right-hand side for one of these options to request Verification of Non-filing.
5. Line 9: Year or period requested field, enter “12/31/2021”.
6. The non-tax filer must sign and date the form and enter their telephone number. Only one signature is required when requesting a joint IRS Verification of Non-filing.
7. Mail or fax the completed IRS Form 4506-T to the address (or
   FAX number) provided on page 2 of Form 4506-T.
8. If the 4506-T information is successfully validated, you can expect to receive a paper IRS Verification of Non- filing at the address provided on the request within 5 to 10 days

Dr. Are there special circumstances when I will need to submit documentation other than an IRS Tax Return Transcript?

IRS Identity Theft

If you are a victim of IRS Identity Theft and have been selected for verification, you must provide a copy of your Tax Return DataBase View (TRDBV) along with a signed and dated statement indicating that you are a victim and that the IRS has been notified. To obtain a TRDBV, call 1-800-908-4490.

Tax Extensions

If you file an extension and you have been selected for verification you may submit a copy of the IRS’s approval of an extension beyond the automatic six-month extension for tax year 2021 and Verification of Non-filing from the IRS dated on or after October 1, 2022. You will also need to submit a W-2 or equivalent document from each source of income received and if self-employed, a signed statement certifying the amount of Adjusted Gross Income (AGI) and
U.S. income tax paid for tax year 2021.

Amended Returns

If you filed an amended tax return, you will need to turn in a signed copy of your IRS Form 1040X along with a copy of the original Form 1040 that you filed with the IRS or your IRS Tax Return Transcript. If you do not have a copy of your 1040X you can request a Record of Account from the IRS through the Get Transcript Service at irs.gov or Form 4506- T.

Foreign Tax Return

You will need to submit a transcript from the relevant taxing authority listing tax account information for the tax year. Transcripts can be obtained at no cost. If this is not possible, then a signed copy of the tax return filed with the taxing authority is acceptable.

Foreign tax returns should be the equivalent to the IRS Form 1040. The income should be reported on the FAFSA in U.S. dollars at the exchange rate at the time of the FAFSA.
For tax filers in Puerto Rico, Northern Mariana Islands, Guam, American Samoa, or U.S. Virgin Islands tax returns should be equivalent to the IRS Form 1040.

What if I am selected for the Identity/Statement of Educational Purpose form but cannot appear in person?

If you cannot appear in person, you must contact Student Financial Aid at finaid@louisburge.edu or call (919) 497- 3228, to request a notary form. Notarized forms must be mailed back along with a copy of your unexpired, valid government-issued photo ID. (Action Cards are NOT an acceptable form of photo ID) We cannot accept faxed or scanned copies.

Method and Frequency of Title IV Disbursements, Loan Terms, and Loan Information

All federal student aid will be disbursed to continuing (students previously enrolled at Louisburg College) students’ accounts sometime after the first day of classes. New student federal student aid will be disbursed 30 calendar days after the first day of classes. The financial aid office will disburse the student’s aid via the Common Origination and Disbursement System (COD) and will be reflected on the student’s account.

Federal Direct Loans can be subsidized, unsubsidized or the optional Parent PLUS for parents of dependent students. All Federal Direct Loans charge an origination fee. View more information on fees and interest rates.

Although you may be assigned a repayment plan when you first begin repaying your student loan, you can change your repayment plans at any time for free. View more information on repayment plans.

Disbursement of Title IV Funds

All federal student aid will be disbursed to continuing (students previously enrolled at Louisburg College) students’ accounts sometime after the first day of classes. New student’s federal student aid will be disbursed 30 calendar days after the first day of classes. The federal aid office will disburse the students' aid via the Common Origination and Disbursement and will be reflected on the student’s account.

Return to Title IV (R2T4) Policy

In addition to the financial impact on institutional cost and charges related to withdrawal from all classes in an enrollment period, student recipients of Federal Title IV aid (Federal Pell Grants, Federal Direct Loans, and Federal Supplemental Opportunity Grants) are subject to additional rules and regulations which may result in cancellation or reduction of Federal Title IV aid upon withdrawal from classes in an enrollment period.

Although Federal Aid is normally disbursed at the beginning of an enrollment period, this aid is “earned” as the students attend classes throughout the period. The difference in awarded and “earned” aid at the point of withdrawal may result in the need to return “unearned” aid. During the first 60% of the enrollment period, a student earns funds in direct proportion to the length of time he or she remains enrolled. A student who remains enrolled beyond the 60% point (the end of the 9th week of courses, during the fall and spring semesters; and the end of the 3rd week of courses during summer term) earns all aid for the term.

The percentage of the enrollment period that the student remained enrolled is determined by dividing the number of days the student attended by the number of days in the enrollment period. Academic Calendar days are used in the determination of percentages. Academic Calendar Breaks in enrollment of 5 days or longer are excluded from the calculation. If the amount of the Title IV funds disbursed is greater than the amount of Title IV funds earned by the student, a return of Title IV funds may be necessary.

Reductions in aid associated with the institutional cost portion (tuition, residential hall single room requests, college/course fees, and meal plans) resulting from withdrawal from all classes for the enrollment period will be returned to each source of aid/scholarship received by the student, up to the total amount received from each source in the following order:

1. Federal Direct Loan(s), Unsubsidized
2. Federal Direct Loan (s), Subsidized
3. Federal Direct Loan(s), PLUS
4. Federal Pell Grant
5. Federal SEOG Grant
6. Other aid or scholarships

Any remaining credit, after these cancellations have occurred, will be refunded to the student (net of any charges remaining on the student account).

In some circumstances, withdrawal may result in the student assuming the liability for the payment of any remaining institutional charges for the enrollment period in addition to any miscellaneous charges outstanding on the student account.

Additionally, students who drop classes and/or withdraw from a term could adversely affect their eligibility to receive Federal Financial Aid in the future. For questions regarding Satisfactory Academic Progress Standards please contact the Office of Student Financial Aid at (919) 497-3228.

Listing of Financial Aid Contacts

To reach a Financial Aid representative, you may email finaid@louisburg.edu. You may also reach out to the following contacts.

Dr. David Tracy
Senior Vice President
(919) 497-1121 dtracy@louisburg.edu

Sholanda Moore
Financial Aid Director
(919) 497-3228 snmoore@louisburg.edu

Student Accounts

Payment Plans and Financial Arrangements

One Payment Per Semester

Each academic year, every student and his or her parent or guardian is required to sign a Statement of Financial Responsibility, agreeing to the obligation of paying all charges that are incurred by the student during the academic year.

Payments are due in full (unless opting for a monthly payment plan) before the beginning of the semester and no later than on the dates indicated below:

• Fall semester: August 14th
• Spring semester: January 2nd

Monthly Payments

Payment Plans:
For a $50 application fee, Louisburg College offers a monthly payment plan to meet your needs. The signed payment contract requires a copy of a valid credit/debit card number and a clear copy of the cardholder’s driver’s license. This provides you with the option to pay your bill in installments each semester.

There is a $30 monthly charge for each payment that is missed or declined until the balance is brought current. After two unsuccessful payment processing attempts, payment plans will be cancelled and accounts will be due in full unless acceptable payment arrangements have been made. If you would like to change the due date of each monthly payment, a $25 fee for each change will be assessed.
The following worksheet should assist you in determining a payment plan:

A. $ Charges for the Academic Year (Multiply the fall semester charges by 2)
B. $ Financial Aid for the Academic Year (Multiply the fall financial aid by 2)
C. $ Total Due (Subtract the amount on Line B from the amount on Line A)
D. $___Monthly Payments (Divide the amount on Line C by the number of payments from your selected plan by semester)

Delinquent Payment Notice

The use of a payment plan does not diminish the obligation of the student to pay all net charges for the current semester of enrollment. It is the policy of Louisburg College that all transcripts and diplomas will not be released until the balance due on the student account has been paid. Louisburg College reserves the right to assess penalty and interest charges on payments made after the due date. Failure to meet financial obligations to the College by the date payment is required may result in the assessment of penalty and interest charges to the student. Continued delinquency may result in the account being placed with a collection firm. In such an event, students may be liable for interest charges up to eighteen percent (18%) and late charges, and attorneys’ fees for litigation.

Refund Policy

Withdrawing

Students terminating their enrollment at Louisburg College for any reason are expected to officially withdraw from the College. An official withdrawal form must be obtained from the Registrar’s Office.

If a student fails to complete an official withdrawal form, there is not any guarantee a refund will be made and the College shall not refund any deposit. For students officially withdrawing from the College, the refunding of tuition, semester fees, and room charges will be on a pro-rata basis before the 60% point of the semester.

Once classes of the new term have begun, the refund calculation for withdrawals is based on tuition charges, room charges, and semester fees (this does not include any additional charges that the student might incur for bookstore charges). There is no refund of tuition, fees and board after the 60% point in the term, and there is no refund of board charges after the beginning of classes of the semester.

In the event an applicant has prepaid a semester’s expenses at Louisburg College and is subsequently found to be academically ineligible to attend, such an applicant will be entitled to a full refund.

Last Date of Class Attendance % Tuition/Board Refunded

• Prior to 1st Day of Term: 100%
• During 1 through 60% of term: pro-rata %
• After 60% point of term: 0%

For students who receive federal financial aid and withdraw before completing 60% of the semester, the Financial Services Office will calculate what portion of the federal and state aid you have “earned.” The document's last date of attendance will be used to determine any amount refundable (unearned) to federal, state, and institutional financial programs.

For North Carolina students, program refunds will be made according to state regulations. All scholarships received from outside sources will be retained by the College unless otherwise restricted. Any institutional aid will also be refunded back to the college on a pro-rata basis. If a student attends classes past the 60% point in a given semester, no federal, state, private, or institutional refunds will be made.

Please contact the Financial Services Office for a full, detailed, description of the financial aid refund policy, including all aid funds/programs.

Move-Off Campus

During any semester Louisburg College is required to transition from face-to-face learning to online learning, and students living on campus are mandated to move off campus, the following policy applies.

• Room and Board will be prorated based on the number of calendar days a student is residing on campus for the semester and the total number of on campus housing days in the semester.
• Institutional aid will be reduced at one-half (½) the refund percentage of Room and Board.
• Tuition and all other fees will not be refunded.

Veterans

The North Carolina State Approving Agency (NC SAA) for Veterans and Military Education is a self-governing state agency funded by a federal contract and affiliated with the North Carolina Department of Military and Veterans Affairs (NCDMVA) acting as Trustee. The NC SAA approves educational courses and programs available to veterans and eligible persons. The NC SAA audits each educational institution to verify that the guidelines established by the NC SAA and Veterans Affairs are being followed. Each educational institution is required to be compliant with state and federal guidelines. The NC SAA ensures that veterans entering into an institution of higher learning are being treated fairly as non- veteran students.

Louisburg College is approved to provide education benefits under most chapters including Ch. 30, Ch.31, Ch.33, Ch. 35, and Ch.1606. Many veterans are eligible for financial support to attend college. Generally, children of deceased veterans and veterans with total and permanent disabilities are eligible for financial benefits to attend college when the parent's death or disability resulted from service in the Armed Forces. The School Certifying Official assists with these requests.

For further information, write the Veterans Administration Regional Office, 251 North Main Street, Winston-Salem, NC, 27102. Information may also be obtained from the North Carolina Department of Veterans' Affairs, P.O. Drawer 27611, Raleigh, N.C. Veterans who are terminated for unsatisfactory progress must go through college readmission counseling before they can be recertified for education benefits. Academic and conduct requirements and regulations apply equally to all students, veterans and non-veterans alike. Records of progress are kept by this institution on all students, veterans and non- veterans alike. First-quarter, mid-term, and final grades are available to students in their student portal.

Veterans are eligible to receive academic credit for military service or training. Louisburg College uses the American Council on Education guidelines to determine the credit to be awarded for military schooling. For more information, contact the School Certifying Official.

Allowing Veterans to Attend or Participate in Courses Pending VA Payment

In accordance with Title 38 US Code 3679 subsection (e), Louisburg College adopts the following provisions for any students using U.S. Department of Veteran Affairs (VA) Post 9/11 G.I. Bill (Ch. 33) or Vocational Rehabilitation and Employment (Ch. 31) benefits, while payment to the institution is pending from the VA.

Louisburg College will not:

• Prevent the student’s enrollment.
• Assess a late penalty fee to the veteran.
• Require student secure alternative or additional funding.
• Deny their access to any resources (access to classes, libraries, or other institutional facilities) available to other students who have satisfied their tuition and fee bills to the institution.

However, to qualify for this provision, such students may be required to:

• Produce the VA Certificate of Eligibility (COE) by the first day of class.
• Provide a written request to be certified.
• Provide additional information needed to properly certify the enrollment as described in other institutional policies.

Constitution Day

On September 17, 1787, the U.S. Constitution was signed by delegates to the Constitutional Convention in Philadelphia’s

Independence Hall. This is an important day in our nation’s history because it recognizes all who are born in the United States or by naturalization, have become citizens. This day is known as Constitution Day.

Click the link to learn more about this historic event https://www.constitutionday.com. Join the entire campus as Constitution Day is honored and celebrated through the activities listed hosted by the Library.

Voter Registration Information

Are you eligible to vote?

• You must be a U.S. Citizen.
• At least 18 years old by Election Day. You may register to vote at age 17, provided you will be 18 on or before Election Day.
• A resident of the city or township where you are applying to register to vote.
• Not be serving a felony sentence, including any period of probation, post-release supervision, or parole.

Note: An inactive voter is still a registered voter. A voter who is inactive status will be asked to confirm their addresses when they appear to vote. No special document is required.

Where Can College Students Register? A college or university student may register and vote in the county where they go to school if the student is physically present in the school community and does not intend to return to his or her former home after graduation. However, if the student intends to return to their former home after graduation, then they should remain registered in their hometown. If the student does not know where he or she will go after college, they may register in their college community or remain registered at home. If a student registers at his or her school address, that registration cancels any previous registration.

Should I Register to Vote Using My Permanent Address or Campus Address? You can only vote in one place. Decide either to vote using your permanent address or your school address, and vote at that location. Each student’s situation is different. If you’re from out-of-state, learn about any potential limitations or requirements in your home state and North Carolina by using the Student Voting Guide State https://www.campusvoteproject.org/state-student- voting-guides before deciding to register using your school address. This guide can also provide you with voting deadlines specific to your state.

Ways to Register to Vote

If you’re eligible to register to vote, North Carolina offers two primary ways to register:

1. Online or in person at the DMV.

• Use N.C. Division of Motor Vehicles (NCDMV) services. Existing DMV customers may submit a voter registration application online. Learn more at Complete Your Registration Online Through the DMV.
• Note: Certain agencies, including the DMV, are required to offer voter registration services. For more information, visit the National Voter Registration Act (NVRA) page.
  2. By mail.
• Fill out the English N.C. Voter Registration Application (fillable PDF) or the Spanish N.C. Voter

Registration Application (fillable PDF) and submit it by mail. Learn more at Complete Your Registration by Mail.

• Note: The federal Uniformed and Overseas Citizens Absentee Voting Act (UOCAVA) allows certain voters an expedited means to register and vote by mail-in ballot. Find more information at Military and Overseas Voting.

The North Carolina State Board of Elections recognizes any of the following forms of identification that are unexpired, or expired for one year or less:

• North Carolina driver’s license
• U.S. Passport or U.S. Passport card
• State ID from the NCDMV (also called “non-operator ID”)
• Driver’s license or non-driver ID from another state, District of Columbia or U.S. territory (only if voter registered in North Carolina)

Voting Using an Absentee Ballot Use this link to absentee vote https://votebymail.ncsbe.gov/app/home.

My State Requires My Absentee Ballot to Be Signed By a Notary. Where Can I Find a Notary on Campus?

Contact Mrs. Larraine Abbott at 919-497-3226 for more information on Notary Services.

Copyright Infringement Policy Information

Introduction

The Digital Millennium Copyright Act (DMCA) amends federal copyright law to provide certain liability protections to Louisburg College when their computer systems or networks carry materials that infringe copyright law. The Information Technology Director and the Library Director are the designated agents to receive notification of alleged copyright infringement occurring through the College’s networks.

Louisburg College is required to have a policy under which the computer accounts of users will be investigated and possibly terminated if they repeatedly infringe the copyrighted works of others. Under the Digital Millennium Copyright Act (DMCA) Louisburg College will respond quickly to investigate any occurrences of alleged copyright infringement and take reasonable and necessary actions to restore compliance with the federal copyright law. This may include removing or disabling access to the material at issue. Louisburg College will follow procedures outlined in the DMCA. Depending on the use and method of access, Fair Use may be a defense to an assertion of copyright infringement under the DMCA. Louisburg College will evaluate Fair Use justification when considering infringement requests.

Shared Definitions

• Copyright infringement: violating any exclusive right contained in a copyright; reproducing (to include downloading), distributing (to include file-sharing, songs, videos/movies, etc.), or performing copyrighted works without permission.
• Digital Millennium Copyright Act (DMCA): an act that amended U.S. copyright law to address important parts of the relationship between copyright and the internet.

Copyright Infringement Policy

At Louisburg College, compliance with federal copyright law is expected of all students, faculty and staff. “Copyright” is legal protection for creative intellectual works, which is broadly interpreted to cover just about any expression of an idea. Text (including email and web information), graphics, art, photographs, music, and software are examples of types of work protected by copyright. The creator of the work, or sometimes the person who hired the creator, is the initial copyright owner.
You may “use” all or part of a copyrighted work only if (a) you have the copyright owner’s permission, or (b) you qualify for a legal exception (the most common exception is called “fair use”). “Use” of a work is defined for copyright purposes as copying, distributing, making derivative works, publicly displaying, or publicly performing the work.

Copying, distributing, downloading, and uploading information on the Internet may infringe the copyright for that information. Even an innocent, unintentional infringement violates the law. Violations of copyright law that occur on or over the college's networks or other computer resources may create liability for the college as well as the computer user. Accordingly, repeat infringers will have their computer account and other access privileges terminated by Louisburg College.
Students who fail to follow this Copyright Infringement Policy could be sanctioned under the Student Code of Conduct which could lead to expulsion. For administrators, faculty and staff who fail to follow this Copyright Infringement Policy it could lead to disciplinary action up to and including dismissal. Additional consequences for non-compliance could include termination of all computing privileges and repeat offenders could endure greater consequences.