Privacy Statement

Introduction and scope

Louisburg College respects the privacy of every student, family, employee, alumnus, donor and visitor. This statement explains what personal information the College collects, how we use it, and when we share it.

It covers louisburg.edu and the College’s other official websites, online forms and mobile applications, except where a site posts its own privacy notice. Louisburg College is a private, two-year residential college affiliated with The United Methodist Church. Our work in teaching, admissions, financial aid, athletics, advancement and community programs requires us to handle personal information with care.

We follow applicable federal and North Carolina law and College policy. We may update this statement from time to time; the effective date below shows the latest version, and we will give notice of changes when the law requires it.

Effective date: October 30, 2026

Information we collect and how we use it

Information you give us

When you apply for admission, financial aid or employment, register for an event, make a gift or payment, or complete an online form, we may collect:

• Name, mailing address, email address and phone number
• Date of birth and academic history
• Social Security number, when required for financial aid, tax reporting or employment
• Family and household financial information for financial aid
• Payment information, processed by our third-party payment provider

We use this information for the purpose you provided it, including to:

• Answer your questions and send information you request
• Review applications for admission, financial aid, scholarships and employment
• Enroll, advise and support students, including academics, housing and athletics
• Process payments, gifts and event registrations
• Keep alumni and friends informed about College news, events and giving opportunities
• Meet legal, accreditation and reporting requirements
• Improve our programs, services and websites

Information collected automatically

When you visit our websites, we and our service providers use cookies and similar tools, such as Google Analytics, Google Tag Manager and Google Ads. These may record:

• Pages viewed, time and date of visits, and the site that referred you
• Search terms used on our sites
• Browser, device type, internet service provider and IP address

We use this information to understand how our sites are used, improve content, tailor communications and advertising about the College, and protect our systems. It is generally reviewed in aggregate. If a security incident occurs, we may keep and review log records and share them with law enforcement.

You can limit cookies through your browser settings. Some site features may not work without them.

Text messages

If you give us your mobile number and agree to receive texts, we may send messages about admissions, enrollment, campus safety alerts or events. Message and data rates may apply. Reply STOP to opt out of non-emergency messages at any time.

Sharing with third parties

Louisburg College does not sell personal information. We share it only as described here.

• Service providers. Vendors who help run the College (student information, payment, housing, learning, email and fundraising systems) receive only what they need, and our agreements limit their use to College purposes.
• Academic and program partners. We may share information with partner institutions, employers, clinical sites and the National Junior College Athletic Association (NJCAA) when a student takes part in a transfer pathway, internship, clinical placement or athletic program.
• Government agencies. We report information to the U.S. Department of Education, the State of North Carolina and accreditors as required.
• Legal and safety needs. We disclose information when required by law, subpoena or court order, or when needed to protect the health and safety of our community or College property.

Donor and alumni lists are used only for College purposes and are not sold, rented or traded.

Other websites

Our sites link to pages the College does not control, including independent pages of students, faculty and partners. Those sites have their own privacy practices, and this statement does not apply to them.

Student records and financial information

Education records (FERPA)

Student education records are protected by the Family Educational Rights and Privacy Act (FERPA). Students have the right to review their records, ask for corrections, and limit disclosure of most information without their written consent.

The College may release “directory information” (such as name, enrollment status, major and athletic participation) unless a student asks us not to. Our full FERPA policy, including how to restrict directory information, is available from the Registrar’s Office.

Financial information

We protect student and family financial information, including financial aid records, under the federal Gramm-Leach-Bliley Act Safeguards Rule and our information security program.

Payments made online are handled by third-party payment processors: SwipeSimple for student account payments and Give Lively for gifts. The College does not store full credit or debit card numbers on its systems. Social Security numbers are collected only where required and are restricted to staff who need them.

Children and youth programs

Our websites are not directed to children under 13, and we do not knowingly collect personal information online from them.

The College offers some programs for young people, such as summer camps, athletic clinics and performances or workshops at the Seby B. Jones Performing Arts Center. A parent or legal guardian must complete any online registration. We may ask for:

• Child: name, date of birth, grade, and health or emergency information needed for safe participation
• Parent or guardian: name, mailing address, email address and phone number

We use this information only to run the program and keep participants safe. If you believe a child under 13 has given us personal information, contact us and we will delete it.

Your choices, our safeguards, and how to reach us

Your choices

You may ask the College to:

• Tell you what personal information we hold about you and how we use it
• Correct information that is inaccurate or incomplete
• Stop sending you marketing, fundraising or newsletter communications
• Delete or limit use of your information, where the law allows

Some requests may affect your ability to take part in College programs or services. We may need to keep certain records to meet legal obligations, and we act only on requests from the person the information is about, or a parent or guardian for a minor.

If you visit our sites from outside the United States, your information will be transferred to and processed in the United States.

How we protect information

We use administrative, technical and physical safeguards to protect personal information, and we limit access to staff and vendors who need it. No system is completely secure, so we cannot guarantee that information will never be accessed without authorization. If a breach affects your information, we will notify you as North Carolina and federal law require.

How long we keep information

We keep records only as long as needed for the purpose collected, then dispose of them under the College’s records retention schedule and applicable law. Academic transcripts are kept permanently.

Contact us

Questions or requests about this statement:

Louisburg College
501 N. Main Street
Louisburg, NC 27549
(919) 496-2521 or (800) 775-0208
Send us a message