RESIDENCE LIFE AND HOUSING FAQ
Dear Resident Student:
On behalf of the Department of Residence Life and Housing allow us to welcome you to campus housing at Louisburg College. We are excited you have chosen to live on campus and will be involved in our campus community!
Living in the residence halls affords you an opportunity to grow and find meaning through new friendships, experiences, and participation in community development. We firmly believe the residence halls are more than just places to sleep. They are places to live and learn.
The Residence Life staff at Louisburg College understands that you will spend almost two-thirds of your time at Louisburg in the residence hall. Therefore, we realize that this is a wonderful opportunity to enhance your college experience through educational and social programming that will complement your formal classroom learning.
Your safety is of the utmost importance. Therefore, we have 16 full-time, professional Residence Life staff members as well as Campus Police available to respond to your needs on a 24-hour basis. The Department of Residence Life strives to provide you with a comfortable and safe living and learning environment. Along with Residence Life staff, we have a dedicated staff of housekeepers and maintenance technicians to keep your residence hall clean and operating smoothly.
The success of our campus living community depends on you. We hope you will accept the challenge and become an active participant in determining this success.
Again, we welcome you to campus housing and are here to help your college experience at Louisburg College be rewarding and successful. Please don't hesitate to contact us if we can be of assistance.
Sincerely,
Vice President of Student Life
Frequently Asked Questions
Can I request someone as my roommate?
Which forms do I need to complete?
Where do I find my Housing Forms?
How do I complete my Housing Forms?
When is my Housing Contract due?
Why do my forms still say "Incomplete" under Document Tracking?
When will I receive my room assignment and roommate information?
Can I change my housing assignment?
What is provided for me in the residence hall room?
What is the difference between "suite" and "community" style residence halls?
What should I bring to campus?
Is there anything I cannot bring to campus?
What if I have a physical disability and require special housing?
Is there a curfew in the residence halls?
Am I allowed to have a car on campus?
Who can I contact if I have a question?
Can I request someone as my roommate?
Yes. We will make every effort to match you with the roommate of your choice.
Please be sure to do the following to ensure the correct match:
- Submit your Housing Contract
- Indicate the first and last name of the person you wish to live with under the Lifestyle Indicator section
- You must have a paid deposit in order to receive housing (please contact Admissions if you have not paid your deposit and wish to do so)
IMPORTANT: Your intended roommate must also indicate they wish you to be their roommate on their Lifestyle Indicator and must have a paid deposit. (We suggest coordinating with that individual so that the Student Life office receives both contracts at the same time to avoid any confusion.)
As housing is limited, it is important to turn your forms in as soon as possible. Housing forms received (with paid deposit) received prior to June 15th will receive priority. After that date, assignments will be made on a weekly basis based on space available.
Which forms do I need to complete?
Along with a paid deposit, the Housing Contract and Criminal Background Check is needed in order to be placed in Housing.
Within Student Life, the law requires Immunization Records of specific immunizations. No student may matriculate to Louisburg College without complete records of required immunizations. Please see the list of required immunizations in the Immunization List in Document Tracking on the Student Portal.
Additional forms may be required from other departments at the college. If you have questions about forms in other departments, please contact the specific department or Admissions.
Where do I find my Housing Forms?
Your forms are located on your Student Portal under "Document Tracking". Once in "Document Tracking" you can click on the "IMG" to the left of the document name. This will open the form for you to fill out and submit. The Housing Contract can be submitted online. Your immunization records need to be submitted via fax or mailed to Student Life. If you were a North Carolina high school student your records may have been submitted with your transcripts; it is still your responsibility to ensure your records are complete and up to date.
Forms are uploaded after a deposit has been paid. Please allow up to three business days for the forms to be uploaded.
How do I complete my Housing Forms?
Below is a description of the necessary fields in the Housing Contract. Please read the Housing Contract carefully and complete the contract according to the instructions. Be advised that the Housing Contract is a legally binding agreement. Housing Contracts are valid for the entire term of enrollment specified on the contract.
- Term: Please complete the term for which you will be enrolling in Louisburg College.
- Student Status: Indicate your status upon enrollment at Louisburg College.
- Name: Please type your full name as it appears on your college application.
- Maiden Name/AKA: If you have had your name legally changed, indicate if it is a Maiden (last) name or Also Known As.
- Date of Birth: Type your date of birth using the dd/mm/yyyy format.
- Gender: Indicate Male or Female
- Social Security Number: This is needed for the required Background Check (International Students: Enter 000-00-0000)
- Driver's License Number, Issuing State, Issue Date: This is for the required Background Check (if you do not have a Driver's License, leave blank)
- Home Phone: Enter student's home phone
- Student Cell Phone: Enter student's cell phone number
- Email: Enter student's email address (Please enter an address you check often)
- Parents/Guardians: Type your parents' or guardians' name(s), address, and all pertinent phone numbers. Remember that this information will be used to contact your parents in the event of an emergency, so list as many contact numbers as possible, indicating if the number is for a cell phone, pager, work, etc.
- Emergency Contact Person: List the name and phone numbers of an individual other than a parent or guardian that could be contacted in the event your parent/guardian cannot be reached.
- Optional Confidential Contact: You can indicate if you'd like to have a confidential contact listed in your file in the event you are determined to be missing. If you do not wish to have a confidential contact, indicate this by checking the appropriate box. If you do, provide the required information. Emergency contacts and/or parents/guardians may also be contacted if you are determined to be missing.
- Current Address: Type your permanent address, along with the full name of your street/road and the appropriate postal abbreviation of your state or the full name of your country (Other than U.S.). Please indicate the number of years and months you have resided at this address (you may approximate this time).
- Previous Address: If you have lived at your permanent address for less than three years, please provide your most recent previous address. Please indicate the number of years and months you resided at this address (you may approximate this time). This will be used for the require Background Check.
The Lifestyle Indicator: Please complete this information as fully as possible, remembering that this information will be used to match you with a compatible roommate.
- Roommate: If you have a preferred roommate, please enter his/her Last and First names. Your preferred roommate must enter your name on their contract as well and have all requirements for housing completed at the time your housing assignment is made. We suggest you coordinate with your preferred roommate to submit your contract at the same time.
- If you are an athlete please indicate which sport you are playing. You should only answer this question if you have been in contact with the coach at Louisburg College and have been accepted on the team.
- Select the answers to the questions that best describe you. Please be honest as this will lead to better matches. Please complete this section even if you have indicated a preferred roommate.
- You may indicate if you are interested in a "suite" style or "community" style residence hall. We will do our best to accommodate your preference, however, assignments will be made based on space available.
- If you have a disability that requires reasonable accommodations, please indicate your disability and needed accommodations. Documentation maybe required from a doctor or other appropriate professional. Please contact the Office of Housing about specific concerns.
- If you have additional information that we need to know to better place you, please provide as much detail as possible.
Once complete, press submit. You will be connected to an outside website and the form will be transmitted (you may need to allow your computer to connect to this site). Once submitted you will receive a blue "Thank you" page and you will receive an email to the address entered on your form. If you have any questions, please contact us by email or phone; housing@louisburg.edu or 919-497-3310.
When is my Housing Contract due?
All housing contracts received by June 15th receive priority housing. Contracts received after that date are assigned on a first-come, first-serve basis. We also make assignments based on the order that we receive the contract, so the earlier you return the contract, the better your chances of receiving your first choice.
Why do my forms still say "Incomplete" under Document Tracking?
The status of your forms will remain "Incomplete" until the Housing staff is able to review the form and ensure it is complete. Please allow three to four business days for this to occur. You will know that your form has submitted properly if you received a blue "Thank You" page after hitting submit. Please check the email account provided on the Housing Contract for an email with the Terms and Conditions of your contract along with important information about your housing.
When will I receive my room assignment and roommate information?
All students who submit their housing contract by the June 15th priority deadline will be assigned to campus housing by July 1st. At that time, housing assignments will be viewable on the Student Portal under "My Housing". Please be sure to change the term to the appropriate term (i.e. FA 11). This information will include your housing assignment, the name of your roommate, your roommate's phone number, and other pertinent information. As space in the room is limited, we strongly encourage you to contact your roommate prior to arrival to coordinate who will bring the larger items, such as television, refrigerator, etc.
Students who submit their contract after the June 15th deadline will receive the housing assignments on an ongoing basis.
Can I change my housing assignment?
We make every effort to honor the requests you make on your lifestyle indicator form and match you to the best roommate. In some cases we are unable to honor your request or information may change after you have been assigned. We are unable to make room assignment changes after June 15th.
Room Change Period: In order for you to have time to adjust to college and get to know your roommate, and for us to verify everyone's housing assignment, we ask that all students remain in their original assignment for the first two weeks of the semester. Following that time, we will have a two-week move period where any resident can move as long as all procedures are followed and approval from the Housing Office is given.
After Change Period: Following the room change period, students are encouraged to mediate and conflicts they may have with their roommates. Students may always discuss concerns or circumstances with their RCC. Room changes will be determined on a case by case basis after the move period.
What is provided for me in the residence hall room?
Each residence hall room has:
- 2 Desks
- 2 Chairs
- 2 Extra-long twin beds (with the exception of Wright Hall, they have standard twins)
- 2 Wardrobes (or closets)
- 1 Dresser (typically five drawers)
- Mini-blinds
All rooms have cable and internet access. Students must provide their own cable cords and Ethernet cords. All residence halls on campus have heat and A/C.
What is the difference between "suite" and "community" style residence halls?
A suite style residence hall refers to the way the bathrooms are shared. In these style halls, two rooms are joined together by a bathroom. Four residents would share the bathroom. Students are responsible for providing their own toilet paper, cleaning supplies, and cleaning the bathroom.
A community style residence hall has one bathroom that is shared by the floor. Up to 40 residents may share this bathroom. Multiple shower and toilet stalls are in each bathroom. The college's housekeeping staff provides toilet paper and cleans the bathrooms.
What should I bring to campus?
Below is a non-inclusive list of items you should consider bringing. Please note there are specific items that are not permitted in the halls due to safety.
Consider:
Appliances
- Can openers
- Coffee makers (automatic shut-off only)
- Fans
- Floor lamps (except halogen)
- Irons
- Microwaves (see Microwave section of Student Handbook)
- Multi-plug outlet w/ surge protector
- Personal computer w/ surge protector
- TV
- Refrigerator (4 cu. ft. or less)
- Vacuum cleaners
- Radios/Stereos (quiet and consideration hours are strictly enforced)
Clothing and Decorative Items
- Cleaning supplies
- Personal items and toiletries
- Trash can
- Pictures and posters (must be hung without damaging walls. Poster Putty is recommended)
- Alarm clock
- Sheets (extra-long twin, except for Wright Hall which has standard twins)
- Mattress pad
- Bed spread/comforter
- Towels
- Shower caddy and flip flops (especially in community style residence halls)
- Seasonal Clothing
Hints: Remember that space for clothing is limited. If you plan to go home frequently, you can plan your wardrobe accordingly and only bring the items you will need until your next trip. If, however, you will be going home only once or twice each semester, you should bring adequate clothing to cover the time period.
Weather: The temperature in Louisburg ranges in the 80s for August and September, gradually cooling to averages in the 40s by December. January and February typically sees temperature ranges of 20 degrees to 50 degrees, while March and April temperatures range in the 50s and 60s. (Be reminded that extreme variations from these averages are always possible.)
Please remember to speak with your roommate about what items you are each bringing. You will be sharing a space and you may be able to more effectively use your space if you plan ahead on who will bring larger items.
Is there anything I cannot bring to campus?
Electrical power, especially in the older buildings, is limited. Heavy duty grounded extension cords or grounded "power strips" with an integrated circuit breaker are permitted. Light duty, ungrounded, two prong extension cords (UL listed) may be used for lamps, alarm clocks and other low wattage appliances only. Any other use of light duty extension cords is a fire hazard and is not permitted in the residence halls.
Prohibited Items
- Air conditioners
- Amplifiers (sub-woofers)
- Automatic drip coffee makers (without auto shut off)
- Candles/incense
- Ceiling fans
- Cinder blocks
- Crock pots
- Charcoal or gas grills
- Drum sets
- Electric blankets
- Electric or kerosene heaters
- Electric woks/frying pans
- Firearms/guns/ammunition
- George Foreman grills (and similar grills)
- Halogen lamps
- Cooking devices with exposed heating surfaces (i.e. hotplates)
- Multi-plug outlets (unless w/ surge protector)
- Sandwich makers
- Toaster/toaster ovens
Pets are not allowed in the residence hall. Students may have a fish with a 10 gallon or less aquarium. Students are not permitted to build lofts in the residence halls. Some beds on campus are bunkable. If you are interested in bunking your beds, you should contact your Residence Community Coordinator after moving in.
Please see the Academic Calendar located on the Louisburg College website for the move in date that pertains to you.
What if I have a physical disability and require special housing?
First, you should indicate your need on the Lifestyle Indicator form. Secondly, be sure to contact our office to alert us to your need. We will need any appropriate documentation to verify your disability. We will work in coordination with our ADA Coordinator to evaluate your need, determine eligibility, and make the appropriate housing arrangement.
The number to the Housing Office is 919-497-3310.
No. Because we believe learning to live in a community is a key experience and due to space limitations, single rooms will not be available. The college does reserve the right to adjust assignments throughout the year to make better use of the spaces available.
Is there a curfew in the residence halls?
We do not have curfews, so students are free to come and go as they please. We do have a visitation policy for members of the opposite sex (see Student Handbook). If you need to be off campus for more than two days during a period that you would normally be present we ask that that you notify your Residence Community Coordinator prior to leaving.
All resident students are required to participate in the campus meal plan. The plan consists of 19 meals per week and is automatically billed to your account.
Will I have a campus mailbox and email?
All students are assigned a campus mailbox and e-mail account. Your campus mailbox number will be distributed to you upon arrival for registration. You should receive your email information along with your Student Portal log-in when you are accepted to the college.
Your mailing address will be:
(Your Campus Mailbox)
501 N. Main St.
Louisburg, NC 27549
Am I allowed to have a car on campus?
All students are allowed to have a car on campus. Student vehicles must be registered with a properly displayed parking permit, which can be purchased from the Business Office. While parking is available near the residence halls, students are advised that these spaces are limited.
Since most students have a personal mobile phone, Residence Hall rooms do not have a telephone. If this presents a problem you should contact the Housing Office.
Who can I contact if I have a question?
If you have a question that was not provided above or need more information, please feel free to contact us by phone or email.
Office of Housing:................919-497-3310......housing@louisburg.edu
Office of Student Life:..........919-497-3247
Billing/Business Office:.........919-497-3262
Office of Admissions:............919-497-3222.....admissions@louisburg.edu
Office of Financial Aid:..........919-497-3229