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New Club or Organization Registration

Advisor Agreement Form

Officer Report Form

Introduction

All clubs and organizations on campus at Louisburg College must be registered in the Student Engagement Office and must meet the qualifications for an active student organization.

All clubs and organizations will be rated per the Organizational Excellence scale and will be assigned a rating level at the end of each academic year.

Advantages to Registration

  • Having the support of Louisburg College and its campus community
  • Promotion of your club's/organization's activities and events by the Office of Student Engagement
  • Ability to request funds for programming and supplies from the Student Government Association
  • Opportunities for personal and professional development such as: Officer Development, Leadership Development, Community Service, and strategies for working within an organization
  • The college accepts responsibility for the club/organization and its activities and actions (Not including funding)

Types of Groups

Organization

An organization is a social entity that has a collective goal and is linked to an external environment and can be affiliated with a nationally recognized organization as a chapter of the larger organization, or a department on campus, and uses an executive board. An organization will address a variety of topics and needs as deemed important by the organization's purpose and objectives.

Examples: SGA, Phi Beta Lambda, SNCAE, Phi Thea Kappa, etc.

Club

A club is an association of two or more people united by a common interest or goal. The group can affiliated with a department on campus and does not require an executive board. A club tends to be based around a particular activity and provides opportunities for students to participate in activities on, or off, campus in the club's area of purpose.

Examples: Art Club, Ultimate Frisbee Club, Yoga Club, Martial Arts Club, etc.

Leadership Opportunity

A leadership opportunity is associated with a particular department on campus and does not have need for an executive board as part of its operation. These groups are usually funded by the department and do not need to request funds from the Student Government Association. These groups will focus on areas of professional and leadership development and provide students the opportunity to use and develop their skills through a service for the college.

Examples: Ambassadors, Hurricane Advisors, Resident Assistants, Hurricane Productions, and the Student Conduct Board

How to Start a New Club or Organization

First, consider the following:

  1. Is there another group on campus that exists that has the same common goals, activities, and interests?
  2. Would you be able to recruit a minimum of seven members for the group?
  3. Do you have the time to work on all of the requirements and/or are others helping you?

The staff in the Office of Student Engagement is available to help you answer these questions and provide you with assistance in forming your group.

In order to start a new club or organization, you must present a club/organization proposal to the Student Government Association. You can set up a meeting with SGA by contacting Katy Weilbrenner at kweilbrenner@louisburg.edu.

To present your proposal, you must create and submit the following items:

  • Constitution - This document states the organization's purpose
    Constitution Instructions
    Sample Constitution
  • Roster - Names of AT LEAST 7 students committed to joining the club. (Students must be currently registered students at Louisburg College)
  • Advisor - Submit a completed advisor agreement form from a current Louisburg College faculty or staff member.
  • Officer Form

Other important documents are included in the Registration Packet, including:

  • Full Organization Registration Packet
  • New Student Organization Registration Form (available online here)
  • Reactivation of Student Organization Registration Form
  • Officer Report Form
  • Student Organization Advisors Agreement Form
  • How to Write a Consitution

Once you submit a completed packet in to the Office of Student Engagement, you will be notified of your status within two weeks via your Louisburg College email.

A student organization wishing to form can be denied recognition status for the following reasons:

  • The purpose, mission, and/or activities violate federal, state, and/or local laws
  • The purpose, mission, and/or activities violate the Louisburg College Student Code of Conduct, College Policies and Rules, or other college policies and procedures
  • The criteria, as stated above, to establish a group are not completed

Should you have any questions or need any assistance throughout this process, please contact Katy Weilbrenner, Coordinator of Student Engagement, at kweilbrenner@louisburg.edu or 919-497-3369.