Psychological/Psychiatric Disabilities Documentation Guidelines

Students requesting services from the Division of Learning Services are required to submit documentation to determine eligibility in accordance with Section 504 of the Rehabilitation Act of 1973 and the American Disabilities Act of 1990. The following guidelines were established to ensure that all documentation is complete and accurate. The Learning Services Coordinator reserves the right to determine eligibility and reasonable accommodations based on the quality, recency, and completeness of the documentation provided. All documentation is kept confidential and must include the following information;

  • A medical or clinical diagnosis of a psychiatric disability based on Diagnostic and Statistical Manual - Fourth Edition (DSM-IV) criteria and a rationale for diagnosis.

  • An appropriate professional must perform the evaluation: a psychiatrist, a clinical psychologist, a clinical social worker, or a licensed professional counselor. The evaluator‘s name, title, and professional credentials and affiliation must be provided.

  • Documentation must include the following:

    • Information regarding the severity of the disability and the specific academic functions affected by the disability and/or medication
    • Recommendations for and compliance to prescriptive treatment, including medication
    • Recommendations for academic accommodations based on specific characteristics/symptoms of the disability
  • Documentation must reflect the current array of characteristics/symptoms and level of functioning. If documentation is not current, students may be required to submit updated documentation.

Submit all materials to:
Louisburg College
Learning Services Division
501 N. Main Street
Louisburg , NC 27549
Fax: (919) 496-6733
Phone: (919) 497-3236