Physical, Sensory, or Systemic Disabilities Documentation Guidelines

Students requesting services from the Division of Learning Services at Louisburg College are required to submit documentation to determine eligibility in accordance with Section 504 of the Rehabilitation Act of 1973 and the American Disabilities Act of 1990. The following guidelines were established to ensure that all documentation is complete and accurate. The Learning Services Coordinator reserves the right to determine eligibility and appropriate accommodations based on the quality, recency, and completeness of the documentation provided. All documentation is kept confidential and must include the following information:

  • A medical diagnosis.

  • The diagnosis and evaluation should be completed by a medical doctor or appropriate specialist licensed in the specific area of disability. The evaluator‘s name, title, and professional credentials and affiliations should be provided.

  • Documentation should include the following information:

    • Stability of the disability (stable, progressive, fluctuating)
    • Information regarding the specific academic functions affected by the disability and/or treatment and the severity of the disability
    • Recommendations for academic accommodations based on specific characteristics/symptoms of the disability
  • Recency of the documentation is dependent on the nature/stability of the disability.

  • Documentation must reflect the current (within the past year) array of symptoms/characteristics and level of functioning. If the documentation does not, students may be required to submit updated documentation.

Submit all materials to:
Louisburg College
Learning Services Division
501 N. Main Street
Louisburg , NC 27549
Fax: (919) 496-6733
Phone: (919) 497-3236